Privacy policy

Privacy Policy for Mint Condition Services LLC

Effective Date: 2.8.25

At Mint Condition Services LLC, we are committed to protecting your privacy and maintaining the confidentiality of your health information. This Privacy Policy explains how we collect, use, and safeguard your personal and health information when you engage with our mobile drug testing services. This policy complies with the Health Insurance Portability and Accountability Act (HIPAA), which requires us to protect the privacy and security of your protected health information (PHI).

Please take a moment to review this policy to understand how your personal and health information will be treated.

1. Information We Collect

We may collect the following types of personal and health-related information:

Personal Identification Information: This includes your name, contact information (email, phone number), address, and other details necessary for conducting drug testing services.
Health Information: As part of our drug testing services, we may collect sensitive health-related information, including test results, medical history, and any consent forms you provide for drug testing.
Payment Information: If applicable, we may collect payment details for services rendered (credit/debit card details, billing information).
Usage Data: Information about how you interact with our website, services, or mobile application (such as IP address, device type, browser type, and location data).

2. How We Use Your Information

We use your personal and health information for the following purposes:

To provide and facilitate mobile drug testing services.
To communicate with you about appointments, test results, and other related services.
To process payments and send invoices or receipts.
To comply with legal obligations, including reporting test results to relevant authorities (where applicable).
To improve our services, including through customer feedback or analytics.
To ensure compliance with HIPAA regulations regarding the privacy and security of your protected health information (PHI).

3. HIPAA Compliance and Security

We are committed to safeguarding your protected health information (PHI) in compliance with HIPAA. This includes implementing appropriate administrative, physical, and technical safeguards to protect the confidentiality, integrity, and availability of your PHI.

Access Control: We restrict access to PHI to authorized personnel only who need it to perform their duties.
Data Security: We use encryption and secure methods to store, transmit, and access your PHI.
Training and Awareness: We provide HIPAA training to our employees to ensure that they understand the importance of protecting your health information.

4. Sharing Your Information

We do not sell, rent, or trade your personal or health information to third parties. However, we may share your information in the following situations:

Service Providers: We may share your information with trusted third-party vendors or service providers who assist us in delivering our services (e.g., payment processors, IT support, laboratory testing services). These service providers are bound by confidentiality agreements and are only authorized to use your information to perform their duties.
Legal Compliance: We may disclose your information when required by law, such as to comply with a subpoena, legal process, or regulatory requirements. In certain situations, we may need to disclose PHI in accordance with HIPAA guidelines, for example, in the event of a public health emergency or when required by law enforcement.

5. Retention of Your Information

We retain your personal and health information only as long as necessary to fulfill the purposes outlined in this Privacy Policy, or as required by law, including HIPAA. Once your information is no longer needed, we will take steps to securely delete or anonymize it in accordance with applicable regulations.

6. Children's Privacy

Our services are not intended for children under the age of 18, and we do not knowingly collect personal or health information from children. However, if a child's employer requests drug testing as part of their employment requirements, we may collect and process the child's personal and health information as necessary for the testing. If we become aware that we have inadvertently collected information from a child without the appropriate consent or request, we will take steps to delete it as soon as possible.

7. Changes to This Privacy Policy

We reserve the right to update or modify this Privacy Policy at any time. When we make significant changes, we will notify you through our website or via email.

8. Contact Us

If you have any questions or concerns about this Privacy Policy, our practices, or how we handle your protected health information, please contact us at:

Mint Condition Services LLC
[email protected]
602.877.9501